Industries

Corporate light fleet management

Whether you run company cars, utes or a pool of shared vehicles, EROAD helps you keep an accurate fringe benefits tax (FBT) logbook and look after the people who drive for work. Personal trips stay private. You'll also see how much each car is really used, so you know how many you need before you buy another.

Book a demo See your obligations

What's different: Sales and managers rather than professional drivers
Assets: Cars, vans, utes, EVs
Support: Australian based

Fringe benefits tax logbooks without the paperwork

When a company car also gets personal use, the Australian Taxation Office (ATO) expects a logbook that shows how much of the driving was for business. Paper logbooks rely on drivers remembering to fill them in. With an Ehubo2, drivers mark each trip business or private on the in-cab screen, so the logbook fills itself in and your FBT report is ready in MyEROAD. That can mean less FBT to pay, and less time working it out.

Explore FBT reporting

Your fleet

Choose the right device for each vehicle

Company cars, utes and pool vehicles don't all need the same device, because they don't all have to record the same things. Whatever you fit, every vehicle reports into MyEROAD, so you see your whole fleet in one place.

Company cars

Ehubo2 provides FBT reporting and safe driving coaching, whereas other trackers will report activity and location.
Telematics

Hardwired
Utes

If vehicles are operating off-road the Ehubo2 will pick up off-road usage for FTC rebates.
Ehubo2

Hardwired
Pool vehicles

Your people book a car in the app, and rebook when the day changes. It can be tracked with any EROAD telematics or GPS tracker.
Telematics

Hardwired or plug-in

A plug-in EROAD Locate covers location and service history. The logbook, private mode and PIN login need an Ehubo2.

Safety

Driver safety and duty of care

A car, ute or van with your logo on it is effectively a rolling advertisement, and your duty of care covers everyone who drives for work, not just professional drivers. EROAD shows you how your vehicles are actually being driven, so you can step in on risky habits before they turn into a complaint, a crash, or a dent in the brand.

Protect your brand on the road

A tailgating or hard-braking incident in a signwritten car reflects on the business, not just the driver. Driver safety reports show who's driving unsafely, so you can have the conversation before it becomes a public complaint.

Driver coaching

Dashcam video evidence

Someone pulls out, your driver brakes hard, and the clip's uploaded before anyone's told their side of it. Footage settles disputes fast and clears drivers who did nothing wrong

Dashcams

Driver safety reports

On the Safe Driver plans, drivers log in with a PIN and the safety report comes back per person, so a quiet word starts from numbers you're both looking at.

Driver login

Your obligations

Tax, safety and privacy records for your fleet

Company cars come with their own records to keep: a fringe benefits tax logbook, safety checks on shared cars, and a record of how you look after the people who drive for work. EROAD builds most of them from each trip as it happens, so you're not chasing drivers for paperwork at the end of the year. Meeting each obligation is still up to you, but the records will be there when you need them.

Australian corporate light fleet obligations, what EROAD records against each, and where the record appears
Obligation	What's required	What EROAD records	Where you see it
Fringe benefits tax	What's requiredSeparate business running from private use for a logbook	What EROAD recordsTrips already marked business or private when you come to do the return. Needs an Ehubo2.	Where you see it Fringe benefits tax FBT report in MyEROAD
Vehicle inspections	What's requiredKeep a pool car safe to drive when nobody in particular owns it	What EROAD recordsChecklists filed against that car, and defects sent on for repair.	Where you see it EROAD Inspect EROAD Inspect
Duty of care	What's requiredShow the same care for someone in a company car as for anyone else who drives for work	What EROAD recordsSafety events logged against each driver, with the trip behind each one to look at.	Where you see it Driver safety Driver safety report and Trip Investigator
Personal use	What's requiredDon't track where someone goes or how they drive on their own time - required by law in some states, company policy in others	What EROAD recordsBusiness trips are visible and tracked. Private mode stops location and driving behaviour being tracked on personal use.	Where you see it Private mode Trip history, private trips untracked

Fleet utilisation

Right-size your fleet and cut the admin

Too many cars and you're paying for vehicles that mostly sit. Too few and your people are left waiting for one. Utilisation reporting in MyEROAD shows which vehicles are busy and which aren't, so your fleet right-sizing decisions rest on real use — and fewer vehicles on the road means a smaller fleet footprint to report on, too.

Pool vehicle booking

Less admin running shared cars, and more use out of the pool. Drivers book through an app.

EROAD BookIt

Digital FBT logbook

Kept automatically on the Ehubo2, with no app and no mobile device management.

Fringe benefits tax

Privacy on personal trips

On a car that also gets personal use, leaving private trips untracked is a legal requirement in many states in Australia.

Private mode

FAQ

Common questions from fleet managers

Do I need fleet tracking if I only run company cars and utes, not trucks?

Yes, if your vehicles drive for work. Fleet tracking isn't just for trucking companies - any business running company cars, pool vehicles or utes can use it to see how vehicles are being used, keep accurate tax records, and look after the people driving for work, regardless of fleet size.

Does tracking a company car invade an employee's privacy?

No, not when it's set up correctly. Personal trips can be switched to a private mode that stops tracking location and driving behaviour, so only business use is recorded. In Australia, this is a legal requirement in many states for vehicles that get both business and personal use, not just good practice.

Can GPS tracking help reduce Fringe Benefits Tax?

Yes. Fringe Benefits Tax on a mixed-use vehicle depends on an accurate logbook showing business versus personal use. Rather than a paper logbook filled in from memory, trip type can be logged automatically as the vehicle is driven, giving a more accurate FBT calculation and less admin at year end.

How do I know if my fleet has more vehicles than it actually needs?

Utilisation data from telematics like the Ehubo2 shows how often each vehicle is actually used, rather than relying on a guess. Vehicles sitting idle most of the time are an easy way to spot where you're paying for capacity you don't need, and can help justify moving to a shared or pool arrangement instead.

Does better fleet management reduce emissions as well as costs?

Yes, directly as well as indirectly. Safer, more efficient driving burns less fuel regardless of vehicle type, and fuel reporting in MyEROAD shows your estimated CO2 alongside litres per 100km, so you can see the impact as you coach it. Every vehicle in your fleet carries a footprint whether it's being used or not, so right-sizing down to only what you actually need cuts emissions directly, not just your bill. If you're moving toward a shared or electric fleet, BookIt lets you put electric vehicles first in the booking queue and see how your branch's EV adoption and utilisation compares against other sites.

Can tracking protect the company if a driver is in an accident that wasn't their fault?

Yes. A record of a vehicle's location, speed and driving behaviour - plus video if a dashcam is fitted - gives an objective account of what happened, rather than relying on memory or a dispute between accounts. This can clear a not-at-fault driver faster and support an insurance claim.

Is a shared pool of company vehicles cheaper to run than individual cars?

Often, yes, if it's managed well. Pooling reduces the total number of vehicles needed, but only works if staff can book and return cars easily and the admin of tracking who has what doesn't fall on one person. That's usually the deciding factor between a pool model saving money or just creating friction. That's where solutions like EROAD BookIt can help fleets - by providing a simpler booking experience and easy administration.