BookIt

Pool vehicle booking without the spreadsheet

EROAD BookIt is an easy-to-use pool booking platform designed to specifically increase fleet utilisation and eliminate administration.

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EROAD BookIt shown on a laptop and a mobile phone

Why it helps

What BookIt changes

A pool booking solution that is easy to use and easy to administer. Utilising a shared fleet is an essential strategy in reducing your capital expenditure and improving your environmental footprint, but it can create endless hassles for fleet administrators.

Intuitive and effortless bookings

EROAD BookIt manages fleet admin tasks for you. Intelligent rebooking of vehicles due to late returns and automatic transfer of bookings when vehicles are in service make vehicle management simpler. Single sign-on and self-registration combined with powerful user management tools make user admin a breeze too.

Manage your fleet to achieve your goals

Want to encourage more users to book EVs? Customise your vehicle view so your EV options are returned first, if suitable for the trip. Prefer to spread utilisation across your fleet? Have your least used vehicles appear first to bookers. Want to increase car-pooling? Give users this option by default when there is a matching journey.

Designed with the user in mind

A simple user interface makes it easy to manage bookings and preferences on the go. Users receive calendar invites, email notifications and can make bookings on behalf of others, with automatic rebooking and spare seat options for peace of mind and a seamless booking experience.

Key features

EROAD BookIt key features

Intelligent fleet utilisation, minimal admin

EROAD BookIt gives fleet managers a range of tools allowing for intelligent fleet utilisation and minimal admin.

Intelligent booking transfer makes taking a car out of service simple. Specify which vehicle you want to transfer the bookings to, or allow the system to intelligently spread existing bookings across your available fleet.
Live fleet dashboard lets you see your entire fleet bookings at a glance, with insight into fleet utilisation, overdue vehicles and upcoming bookings for your selected time period.
Live fleet status gives you real-time detailed insight about your fleet in one screen, including current status, location, booker, driver and more.
Automatic rebooking ensures a seamless booker experience with no interruptions. When a vehicle is late or unavailable for an existing booking, another suitable vehicle from your fleet is automatically booked and the booker updated. This removes a fleet administrator's biggest headache: managing late returns.
Simplified user management is achieved through single sign-on integration and user self-registration, taking away the administration burden of managing users.

Customisable views, seat bookings and reporting

Comprehensive reporting and customisable booking fields make EROAD BookIt a powerful, intuitive booking system which gives you actionable insights into your fleet to manage costs.

Customisable vehicle views let you increase vehicle utilisation according to your fleet goals. Select all available electric vehicles to be shown first to hit your emission reduction targets, or display the least used vehicles to even up fleet utilisation.
Promote seat bookings, where bookers are offered spare seats in other vehicles making similar journeys as the first result when making a booking.
Comprehensive reporting is built in, with full booking data available through the EROAD Data connector.
Customisable booking fields let you better track and report against your fleet usage. Create up to four fields during the booking process to capture information like project code or cost centre, with data available through the reporting function.