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Public sector

Accountable for every vehicle

Council and agency fleets where the reporting obligation is as real as the operational one, and both are met from the same records.

Book a demo What you have to prove
Records
Kept automatically
Pool vehicles
Booked and measured
Support
Australian based
Life Saving Victoria rescue helicopters and response vehicle

The reporting obligation is as real as the operational one

Council and agency fleets answer to audits, information requests and fringe benefits tax as surely as they answer calls. The operational record and the accountability record are the same record.

See the reports

The fleet

What goes on each asset

Four kinds of asset in an agency fleet, four different ways of reporting, one platform behind them.

  • Heavy vehicles

    Hardwired unit with driver login and in-cab inspections

    Driver Login

    Hardwired

  • Light fleet

    Business and private running separated automatically for fringe benefits tax

    Fringe benefits tax

    Hardwired

  • EROAD BookIt on a laptop and phone

    Pool vehicles

    Booking and utilisation, so the next purchase is a decision rather than an assumption

    EROAD BookIt

    Hardwired

  • Plant

    Engine hours and location on equipment that rarely uses a road

    Equipment tracking

    Battery

Battery units report on a schedule rather than continuously. Hardwired units need a power source.

Why it helps

Duty of care, evidenced

A public sector employer carries the same work health and safety duty as any other. Fatigue is a factor in 20% of fatal crashes in Australia, and being awake for 18 hours has the same effect on reaction time as a blood alcohol level of 0.05%.

Fatigue detection

Drowsiness and distraction detected in cab, with a warning the driver feels before an incident

Drive Buddy Fatigue

Footage both ways

Road facing and driver facing video, so an incident is answered rather than argued about

Clarity Edge Multicam

Coaching, not blame

Behaviour reported per driver, so a conversation starts from data rather than opinion

Driver coaching
Compliance

What you have to prove, and what records it

Five obligations an Australian public sector fleet carries, and the record EROAD produces against each.

Australian public sector fleet obligations, what EROAD records against each, and where the record appears
Obligation What the duty asks What EROAD records Where you see it
Fringe benefits tax What the duty asksSeparate business running from private use for a logbook What EROAD recordsTrip records split automatically, with private trips withheld Where you see it Fringe benefits tax FBT report and Private Mode
Vehicle inspections What the duty asksPre-start and periodic checks, recorded and retrievable What EROAD recordsCompleted checklists with photographs, against the asset Where you see it EROAD Inspect EROAD Inspect
Fatigue management What the duty asksShow that shift and rest break rules were followed What EROAD recordsShift and break time per driver, with breaches flagged Where you see it Drive Buddy Fatigue Driver Safety Report
Site attendance What the duty asksProve when a vehicle or machine was on a site What EROAD recordsArrival and departure against a geofenced site Where you see it Geo Alerts Geo Alerts and vehicle history
Chain of Responsibility What the duty asksEvidence that safety duties were met across the transport chain What EROAD recordsSpeed, fatigue, maintenance and subcontractor activity Where you see it Chain of Responsibility MyEROAD reports and vehicle history
Customers
50 vehicles
A fleet of 50 vehicles is a lot of servicing and to have all of that in an automated system is so advantageous for what we do.

An emergency response and education fleet using vehicle tracking, fleet maintenance, driver performance and FBT reporting.

D DarrylLife Saving Victoria
Capabilities

Records that stand up to review

Activity, inspections and driver behaviour recorded automatically, so an audit or an information request is answered from the system rather than reconstructed.

Automated records

Activity and inspection records retained without manual filing

EROAD Inspect

Pool vehicle utilisation

Utilisation per vehicle, so idle assets are visible before another car is bought

EROAD BookIt

Private use, handled

Workplace privacy for personal running, with the business record still complete

Private Mode
FAQ

What fleet managers actually ask

Driver login is a PIN on the in-cab unit, so time behind the wheel is attributed to a person rather than a registration. Fringe benefits tax reporting is delivered on the Ehubo2 with no additional app and no mobile device management.

EROAD Locate works with most light vehicles and plant equipment using an OBD2 port, and a universal Y harness allows installation behind the dashboard while keeping the diagnostic port accessible. Assets without a port are covered instead by battery trackers such as ETrack Oyster3 and ETrack G70, which need no vehicle power at all.

Yes. EROAD Locate collects ECM and CAN data, so you get engine hours, battery health, faults and maintenance needs, which is what machinery is serviced on rather than distance travelled.

Subcontractor vehicles and plant can be added, bringing all assets onto one platform for visibility and tracking. That also feeds the subcontractor activity a Chain of Responsibility duty asks about.

An Ehubo2 picks up an ETrack Where Tag within 70 metres, and a Where Mini Tag within 25 metres. Metal objects and equipment emitting strong radio frequencies can interfere with the Bluetooth signal or block it entirely.

Tell us what your agency runs

Heavy vehicles, light fleet, pool cars or plant. We will show you what the reporting looks like for that mix.

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