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Rental and hire

What the customer did with it

Hire fleets where the asset leaves your control but the obligation does not, and the record has to survive the argument.

Book a demo What you have to prove
Billing
On actual use
Non-powered assets
Still tracked
Support
Australian based
Hire yard with excavators and rollers

The asset leaves your control. The obligation does not.

Hire is the only business where the fleet is driven entirely by strangers. What comes back, when it comes back, and what happened in between are all questions the record answers.

Explore equipment tracking

ETrack Oyster3 battery tracker
The fleet

What goes on each asset

Four kinds of hire asset, four different ways of reporting, one platform behind them.

  • Hire vehicles

    Hardwired unit recording activity regardless of who is driving

    MyEROAD

    Hardwired

  • Trailers and towables

    Battery tracker with no dependence on the towing vehicle

    ETrack Oyster3

    Battery

  • Plant for hire

    Engine hours for billing and for servicing, on machinery with no power source

    ETrack G70

    Battery

  • Utes

    Business and private running separated where staff take them home

    Fringe benefits tax

    Hardwired

Battery units report on a schedule rather than continuously. Hardwired units need a power source.

Why it helps

Answer the damage question

Speed, harsh events and footage tied to a period of hire settle a dispute with a record instead of a recollection. Fatigue is a factor in 20% of fatal crashes in Australia, and being awake for 18 hours has the same effect on reaction time as a blood alcohol level of 0.05%.

Fatigue detection

Drowsiness and distraction detected in cab, with a warning the driver feels before an incident

Drive Buddy Fatigue

Footage both ways

Road facing and driver facing video, so an incident is answered rather than argued about

Clarity Edge Multicam

Coaching, not blame

Behaviour reported per driver, so a conversation starts from data rather than opinion

Driver coaching
Compliance

What you have to prove, and what records it

Five obligations an Australian hire fleet carries, and the record EROAD produces against each.

Australian rental and hire fleet obligations, what EROAD records against each, and where the record appears
Obligation What the duty asks What EROAD records Where you see it
Vehicle inspections What the duty asksPre-start and periodic checks, recorded and retrievable What EROAD recordsCompleted checklists with photographs, against the asset Where you see it EROAD Inspect EROAD Inspect
Site attendance What the duty asksProve when a vehicle or machine was on a site What EROAD recordsArrival and departure against a geofenced site Where you see it Geo Alerts Geo Alerts and vehicle history
Fuel tax credits What the duty asksSubstantiate off-road running to claim the credit What EROAD recordsOff-road distance per vehicle, plus auxiliary equipment rates set once Where you see it Fuel tax credits FTC report, on an ATO Class Ruling
Fringe benefits tax What the duty asksSeparate business running from private use for a logbook What EROAD recordsTrip records split automatically, with private trips withheld Where you see it Fringe benefits tax FBT report and Private Mode
Chain of Responsibility What the duty asksEvidence that safety duties were met across the transport chain What EROAD recordsSpeed, fatigue, maintenance and subcontractor activity Where you see it Chain of Responsibility MyEROAD reports and vehicle history
Capabilities

Bill on actual use, recover what goes missing

Engine hours and distance per asset, so an invoice reflects use rather than a booking window, and a late return is a phone call rather than a write off.

Hours and distance

Recorded per asset and per hire period, so billing is automated rather than declared

Fleet maintenance

Location on anything

Battery trackers report on assets with no power of their own, including trailers and attachments

ETrack Oyster3

Geo alerts

A notification when an asset leaves an area it was hired to work in

Geo Alerts
FAQ

What hire managers actually ask

Yes. EROAD Locate collects ECM and CAN data, so you get engine hours, battery health, faults and maintenance needs, which is what machinery is serviced on rather than distance travelled.

EROAD Locate works with most light vehicles and plant equipment using an OBD2 port, and a universal Y harness allows installation behind the dashboard while keeping the diagnostic port accessible. Assets without a port are covered instead by battery trackers such as ETrack Oyster3 and ETrack G70, which need no vehicle power at all.

An Ehubo2 picks up an ETrack Where Tag within 70 metres, and a Where Mini Tag within 25 metres. Metal objects and equipment emitting strong radio frequencies can interfere with the Bluetooth signal or block it entirely.

Subcontractor vehicles and plant can be added, bringing all assets onto one platform for visibility and tracking. That also feeds the subcontractor activity a Chain of Responsibility duty asks about.

Driver login is a PIN on the in-cab unit, so time behind the wheel is attributed to a person rather than a registration. Fringe benefits tax reporting is delivered on the Ehubo2 with no additional app and no mobile device management.

Tell us what you hire out

Vehicles, trailers, plant or attachments. We will show you what the reporting looks like for that mix.

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