Solutions · Compliance

Proof of service and invoicing

When a client questions an invoice, you need more than a sign-off sheet to settle it. EROAD keeps an accurate record of the work your fleet completes, from site visits and equipment activity to the kilometres on each job, so you can bill with confidence and resolve disputes quickly.

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Invoice your clients accurately - and get proof of work done

Once a civil construction contract is underway, or finished, proving what was done, which equipment was used and how long it took isn't always easy. Without that evidence, a queried invoice can turn into a dispute, and you may end up wearing the cost to keep the client happy.

For services, trades, transport operators - charging kilometres to each job is its own problem: done by hand, it's slow admin and easy for a client to challenge.

What you'll be able to do

You can't be on every site at once, so you need a record you can rely on for what was actually done. With that record behind every invoice, there's less for a client to question.

Invoice with confidence

The work and kilometres behind an invoice are on record before it goes out. You're billing from what actually happened on the job.

Resolve disputes quickly

Swap the manual sign-off sheet for a record of when and where the work happened. It gives you documentation that holds up when a charge is questioned.

Spend less time on contract admin

Contract reports come from activity logged while the work happens. Getting a bill ready takes a fraction of the time it does by hand.

Keep clients and win the next contract

A client who can check the work for themselves has fewer reasons to doubt it. That counts when they measure you against their quality standards, and again at renewal time.

How EROAD can help

To back up an invoice, you need a record from the vehicles and equipment that did the work. EROAD captures it as it happens, ready to show a client - or prepare an invoice.

Automated records of the work done

Proof of Service logs auxiliary equipment activity such as sweeping, mowing, road marking or grading, with when and where it happened. See it on a map or export it as a CSV file.

About Proof of Service

Give your client their own view

With Proof of Service, you can set the contract owner up with their own access in MyEROAD. They check activity against their contract for themselves, without waiting on a report from you.

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Match kilometres to the right job

Add a job code to each trip on the Ehubo2, so the kilometres are allocated to the job they belong to. What you bill has the distance behind it.

About job management

Check which vehicles and plant were on site

Geofence reports show every vehicle and asset that entered a site over a date range, with distance, running time and auxiliary equipment run time. You can also look back at activity in an area between set times.

About geofences

Send job data straight to billing

An integration with MyTrucking takes distance and time data from EROAD and matches each job to its kilometres. Your invoices take less admin and you recover more of your costs.

EROAD and MyTrucking