Solutions · Compliance

Subcontractor fleet management

Subcontractors on your sites or under your contracts reflect on your business, yet they're harder to keep an eye on than your own team. EROAD puts their vehicles alongside yours in MyEROAD, so you can check they're sticking to your rules and tell a customer where their delivery is.

Book a demo How EROAD can help

The MyEROAD fleet map showing a vehicle shared by a partner

Why subcontracted work is hard to keep track of

When you subcontract work, you still need to know where those vehicles are, what they're doing and how they're being driven. Subcontractors on your sites are often your responsibility, but it's hard to tell whether they follow the same rules as your own drivers. And when a customer rings to ask where their delivery is, they want a straight answer, whether it's your truck or someone else's. If you can't give one, it's your service that looks unreliable.

What you'll be able to do

Hold subcontracted work to the standard you set for your own fleet, and keep the evidence to show it.

Answer customers with confidence

When a customer rings about a delivery or a service call, you can tell them where it's up to without chasing the subcontractor first.

Apply one set of rules to everyone

Site speed limits, geofence rules and driving standards should apply equally to your team and your subcontractors. You can check they're being followed instead of taking it on trust.

Protect your contracts and your reputation

A subcontractor incident on your site or under your contract is your problem too. Having their location data and your site checks on record helps protect you in a dispute.

Meet your clients' quality standards

Clients expect the same service whoever carries their load. If one asks how you manage your subcontractors, you can show them, which helps you meet their standards and keep the work.

How EROAD can help

To hold subcontractors to your standards, you first need to see what their vehicles are doing. EROAD Share, an add-on in MyEROAD, gives you their location, activity and safety data.

See where subcontractor vehicles are

Look up where a subcontractor's vehicle is and what it's been doing, so you can give a customer a clear update. The safety data helps you confirm they're following your policies.

About EROAD Share

Set speed limits for your sites

Virtual speed cameras let you set a speed limit inside a geofenced area, such as a site, and monitor compliance. With subcontractor data in MyEROAD, you can check the same site limits for everyone.

Explore driver and vehicle safety

Check which vehicles entered your sites

Geofence reports list the vehicles and assets that entered your sites over a date range, and how long they ran. Retrospective activity shows what happened in an area between set times.

About MyEROAD Fleet Map

Set the driving standard you expect

The Overspeed Dashboard shows which vehicles speed most often and where. On Ehubo2 Safe Driver plans, the Driver Safety Report breaks safety events down by driver. It's the benchmark to hold subcontractors to.

About driver performance

Customers

Leaderboard and dashboard reporting gives an insight into how drivers are behaving or how a vehicle is being driven when rented out. It's our reputation on the line if that vehicle isn't driven appropriately.

Ben Field General Manager, Busfleet Australia