EROAD

EROAD IFTA Easy File

File your quarterly IFTA return the easy way with EROAD

EROAD has already revolutionized the entire experience of electronic logging to save you time with recordkeeping and compliance – but it doesn’t stop there. EROAD’s IFTA Electronic Tax Management, now featuring IFTA Easy File, is a powerful platform designed to make filing your company’s quarterly IFTA return as simple as possible.

With the new IFTA Easy File feature - carriers in California, Connecticut, Delaware, Kentucky, Maine, Maryland, Michigan, Minnesota, Mississippi, Missouri, New Hampshire and South Dakota – can now with the click of a button generate a file that can be used as your IFTA return. You’ll significantly reduce the time and effort spent preparing and filing your quarterly returns and benefit from a true end-to-end IFTA solution provided by EROAD.

Imagine filing your return without the hassle, the paperwork or the headaches. EROAD’s IFTA Electronic Tax Management provides you with highly accurate data you can count on, and the newly added IFTA Easy File feature helps you file with one easy click of a button.

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How IFTA Easy File Works

 

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Simplifying your IFTA return at every turn

Take the worry and hassle out of filing your company’s quarterly IFTA return with Easy File, the latest feature to be added to EROAD’s IFTA Electronic Tax Management. With this solution, you can access accurate data collected by your fleet’s in-vehicle EROAD device and automatically generate your IFTA return with the simple click of a button.

Save time

Dramatically reduces administration time and paperwork

Feel confident

Measures and records mileage and route data with pinpoint accuracy

Stay compliant

Helps safeguard against audit assessments*

Pay only what you owe

Calculates MPG and Automatic Exempt Miles to avoid overpayment

Harness your data

Manages Fuel Trip Records and Off Highway Fuel Usage

 

* Jurisdictions are required to perform a minimum number of IFTA audits

Recordkeeping without the chase.

At EROAD, we’ve revolutionized the IFTA filing experience – eliminating the need to chase down driver records, sift through paperwork and manually enter information. With EROAD’s in-vehicle device, you’ll be confident your entire fleet’s data is accurately captured and securely transmitted. Its rapid ping rate and powerful mapping engine are unmatched in the industry, allowing you to recreate every mile of every driver’s journey.
 

One platform. One end-to-end solution.

With EROAD’s Electronic Tax Management solution, you’ll capture, record and manage all of your data in one place. From automatically capturing mileage to generating the reports and returns you need, EROAD puts everything at your fingertips, saving you time and effort at every turn. Compliance has never been more convenient.

Accurate data at your fingertips.

With EROAD’s IFTA Electronic Tax Management, there’s no need to rely on your drivers’ trip records. Everything you need to know is automatically transmitted to EROAD’s secure web-based application called Depot, making it easier to be compliant. Easily view distance traveled, locations, routes, fuel fill ups and operational data. When you’re ready to file your IFTA return, EROAD’s new Easy File feature automatically generates it with one easy click of a button.

EROAD. Confidence in every mile.

EROAD’s IFTA Electronic Tax Management is just one of the many ways EROAD makes your job easier.

Key IFTA 2017 recordkeeping requirements

Beginning January 1, 2017 there are several IFTA recordkeeping changes that could affect you. We’ve provided a summary of the updated IFTA Recordkeeping Requirements and how EROAD’s IFTA Electronic Tax Management takes the worry out of meeting the requirements and filing your company’s quarterly IFTA returns using our highly accurate electronic mileage and fuel data. Don’t be left behind. Be in the know!

Learn about the IFTA Recordkeeping Changes

Frequently asked IFTA questions

How do you determine off road miles?
Are you able to set geo fencing?  
EROAD determines the off road miles from a number of sources:
  1. The IFTA, Inc. website provides the jurisdictional breakdown of allowable distance exemptions
  2. Continuous ping rate that provides the location of the vehicles
  3. Direct verification with jurisdictions
  4. Added map layer

With EROAD, you can also create geofences designated as Off Highway. When a geofence is marked as off highway you can designate with a specific road type category, such as private road, forestry road, toll road, construction site, and off road. Any geofences marked as off highway are included and accounted for in EROAD’s IFTA Electronic Tax Management and in our Off Highway Fuel Usage Report.

Only some of our trucks are on IFTA. We have bulk fueling. What is the requirement for bulk fueling? 
A carrier’s bulk storage facilities are required to keep the records listed in the IFTA Procedures Manual under section P550.400. This includes each tank’s capacity, the receipts for all deliveries, the bulk withdrawal records for each tank, and the quarterly reconciliation of each tank. Since you have trucks that are IFTA, you must be compliant of section P550.400 for your bulk storage tanks. This means that you must keep records for all purchases of fuel that were deposited into your tanks and record each withdrawal, even if the fuel does not go into an IFTA vehicle. When bulk fuel from your tanks is deposited into an IFTA vehicle, you must keep records according to P550.600. For each bulk fuel withdrawal, the location of the tank, date, quantity, fuel type, and unit number of the vehicle must be recorded. Furthermore, if the bulk fuel withdrawal is tax-paid, then you must keep records according to P550.500, which states that you must record the purchase price of the fuel delivered and indicate that the bulk storage tank is located in the jurisdiction in which the tax was paid.
When does this new EROAD system become mandatory?  
EROAD’s solution is not mandatory. However, in addition to providing an electronic tax management solution for IFTA, IRP, and Oregon Weight-Mile Tax, EROAD provides an ELD compliant solution. The ELD mandate takes effect December 18, 2017. For more information on the ELD mandate and how EROAD can help, please click here
How does this link with the Telematics being used? Is it required for drivers to use a tablet or something to input the Fuel Fillings or can this be done by the Admin people in office? 
Fuel Fills can be entered directly on the installed in-vehicle device, where the location information is automatically captured and recorded. Alternatively, administration and office employees can enter and upload fuel receipts in bulk. A third method for recording fuel fills is by using one of the telematics provider’s integrated fuel partners, where the fuel receipt information is made available without any extra tools or software needed. As for electronic tax management, no tablet or smartphone is needed to record mileage and fuel information. Everything you need is available through the in-vehicle device or through the web-based application.
Does every telematics provider have an Oregon Secretary of State Audit Report? 
Today, EROAD is the only telematics provider with government approved mileage records. The Oregon Secretary of State independently reviewed and verified EROAD’s mileage records as part of EROAD’s OR WMT Electronic Tax Management and found them to be more accurate than the traditional, paper-based records.

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You can contact local sales executive directly.

Please call us on 1-855-503 7623 or email sales@eroad.com.

7618 SW Mohawk Street
Tualatin, OR 97062
USA