Products

EROAD Electronic Oregon RUAF

EROAD Electronic Oregon Road Use Assessment Fee (RUAF) Tax Management is designed for carriers traveling through Oregon on a Special or Single Use Trip Permit (STP). With EROAD, the required trip information including accurate distance, location, and state line crossing information to support distance record requirements are automatically generated using our in-vehicle device. 


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Key Benefits

  • Save time
    Dramatically reduces administration time and paperwork 
  • Feel confident
    Measures and records mileage, state line crossing, out of state miles, and route data with pinpoint accuracy 
  • Stay compliant
    Helps safeguard against audit assessments. Exceeds record retention requirements of three years 
  • Pay only what you owe
    Automatic Exempt Miles determination and Permit Management to avoid overpayment 
  • Harness your data
    Manages Vehicle Trip Records and monthly OR RUAF returns. Electronically import STP information from Oregon Department of Transportation (ODOT)

Modernized recordkeeping

At EROAD, we’ve taken the Oregon Road Use Assessment Fee (RUAF) recordkeeping process to the next level – removing the need to chase down driver records, sift through paperwork, and manually enter information to calculate and remit your monthly RUAF to the Oregon Department of Transportation (ODOT). With EROAD’s in-vehicle device, you’ll be confident your entire fleet’s data is accurately captured and securely transmitted. EROAD’s rapid ping rate, powerful mapping engine, and sophisticated geofence tool are unmatched in the industry, allowing you to recreate every mile of every driver’s journey all on one platform to support accurate, reliable, and auditable distance recordkeeping for Oregon’s RUAF purposes.

Increased accuracy and streamlined process

EROAD’s Oregon RUAF Electronic Tax Management is designed for carriers traveling through Oregon on a Special or Single Use Trip Permit (STP). With EROAD, the required trip information including accurate distance, location, and state line crossing information to support distance record requirements are automatically generated using EROAD’s in-vehicle device. STP data is directly imported from ODOT and drivers can allocate STPs directly on the in-vehicle device while on the road. The RUAF process has never been easier.

KEY FEATURES

  • Electronic Recordkeeping
    Vehicle Trip Records display all of the mileage information required for Oregon RUAF such as distance, routes of travel, weight/axle configuration and STP details, bills of lading, exempt trip details, and out of state miles per vehicle per month. 
  • Bill of Lading Management
    Bills of lading can be added directly on the EROAD in-vehicle device or through the WMT VTRs (Vehicle Trip Records) to meet recordkeeping requirements.  
  • Advanced Reporting
    Automatically combines the mileage and vehicle information with the STP details to display and accurately report distance and location traveled on each STP per month and calculates the total Oregon RUAF net of any exempt and out of state miles. Any permit miles are automatically excluded from the WMT report. EROAD has simplified and reduced the time needed for the RUAF filing process by creating the monthly Oregon RUAF return directly in Depot. 
  • OR RUAF Direct File and Pay
    Submit and pay your monthly RUAF directly to ODOT with the click of a button.  
  • Permit Management
    STPs purchased from Oregon’s Permit Unit are automatically imported in Depot so your drivers can easily allocate valid permits on the in-vehicle device. The EROAD system automatically applies the correct fees. 
  • Exempt Miles
    Automatically capture vehicle locations, and with EROAD’s mapping engine, accurately determine taxable and exempt miles according to the exempt mile calculation for Oregon’s RUAF. Exempt mile reports are available to support recordkeeping and audit requirements. 
  • Automatic Vehicle Import
    Automatically imports information about your organization's fleet, such as plate, unit number, VIN, fuel type, make, model, year, and vehicle type. With EROAD's Automatic Vehicle Import, you can ensure the data and information you have provided to ODOT is accurate and stays up-to-date in Depot. 

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